Privacy Policy

1. Introduction

The Wisconsin Repeater Alliance (“WRA,” “we,” “our,” or “us”) is committed to protecting the privacy of our members, applicants, coordinators, volunteers, and website users. This Privacy Policy explains what information we collect, how we use it, when it may be disclosed, and how we protect it.

By using WRA services, submitting coordination applications, becoming a member, making a donation, or interacting with our website, you agree to the practices described in this Privacy Policy.

2. Information We Collect

WRA may collect and maintain information including, but not limited to:

Personal Information

• Full name
• Mailing address
• Email address
• Telephone number
• Amateur Radio call sign
• FCC Registration Number (FRN)
• Membership information
• Payment and billing information
• Donation records
• Communication preferences

Repeater Coordination Information

• Repeater trustee information
• Site owner information
• Repeater site locations
• Geographic coordinates
• Technical specifications
• Coverage and engineering data
• Frequency assignments
• Coordination history
• Supporting documentation submitted as part of the coordination process

Website and System Information

• IP address
• Browser type
• Device information
• Date and time of access
• Website usage and activity logs
• Account login information
• Security and audit records

Communications

• Emails sent to WRA
• Contact form submissions
• Support requests
• Correspondence relating to repeater coordination, membership, governance, or organizational business

3. How We Use Information

WRA uses collected information to:

• Process repeater coordination applications.
• Evaluate technical coordination requests.
• Communicate with applicants, members, trustees, and volunteers.
• Maintain coordination records.
• Verify eligibility and identity.
• Process memberships and donations.
• Operate and secure WRA systems and services.
• Comply with legal and regulatory obligations.
• Publish coordination records when necessary to conduct repeater coordination activities.
• Improve organizational operations and services.

4. Information Sharing and Disclosure

WRA values your privacy and does not sell, rent, trade, or otherwise provide personal information to third parties for marketing purposes.

Information may only be disclosed in the following circumstances:

Coordination Activities

Information may be shared with frequency coordinators, engineering personnel, trustees, applicants, repeater owners, and other parties when reasonably necessary to perform repeater coordination services, interference resolution, spectrum management, technical review, or related organizational functions.

Service Providers

WRA may utilize trusted third-party vendors for website hosting, cloud services, payment processing, email delivery, data storage, cybersecurity, and other operational services. These providers may access information solely as necessary to perform services on behalf of WRA.

Legal Requirements

Information may be disclosed when required by law, court order, government request, regulatory requirement, or when WRA reasonably believes disclosure is necessary to protect its legal rights, members, systems, or operations.

Organizational Operations

Information may be shared with authorized officers, directors, committee members, volunteers, and contractors who have a legitimate need to access the information in order to perform their duties.

5. Publicly Available Information

Certain repeater coordination records may be published or made available to the amateur radio community as part of normal frequency coordination activities. Such information may include:

• Repeater call signs
• Frequency assignments
• Site information
• Coverage data
• Coordination status
• Trustee information when required for coordination purposes

WRA will limit published information to what is reasonably necessary for effective coordination and spectrum management.

6. Data Retention

WRA retains information for as long as necessary to:

• Maintain coordination records.
• Support repeater spectrum management.
• Meet legal and regulatory requirements.
• Preserve historical coordination information.
• Protect organizational and member interests.

Records may be retained indefinitely when necessary to maintain continuity of coordination services and historical frequency assignments.

7. Data Security

WRA implements reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, or destruction.

While WRA strives to protect all information under its control, no method of electronic storage or transmission is completely secure, and absolute security cannot be guaranteed.

8. Cookies and Website Technologies

WRA websites and online systems may use cookies, session identifiers, analytics tools, and similar technologies to:

• Maintain user sessions.
• Improve website performance.
• Enhance security.
• Analyze website usage.
• Improve user experience.

Users may disable cookies through their browser settings; however, certain features may not function properly.

9. Payments and Financial Information

Payment information submitted for memberships, donations, coordination fees, or other transactions may be processed through third-party payment providers. WRA does not store full credit card information unless specifically required and protected in accordance with applicable standards.

10. Children’s Privacy

WRA services are not directed toward children under the age of 13. WRA does not knowingly collect personal information from children under 13 without appropriate parental consent.

11. Access and Correction of Information

Individuals may request access to information maintained about them and may request correction of inaccurate records, subject to operational, legal, coordination, and record-retention requirements.

Requests should be submitted to WRA using the contact information listed below.

12. Third-Party Websites

WRA websites may contain links to third-party websites. WRA is not responsible for the privacy practices or content of external sites, and users should review the privacy policies of those sites separately.

13. Changes to This Policy

WRA may update this Privacy Policy from time to time. Revised versions will be posted with an updated effective date. Continued use of WRA services after changes are posted constitutes acceptance of the updated policy.

Privacy Commitment

Wisconsin Repeater Alliance does not sell, rent, trade, or share personal information with third parties except when necessary to perform repeater coordination services, operate organizational functions, comply with legal obligations, or provide services requested by the individual. Personal information is used solely for legitimate amateur radio coordination, membership, operational, and administrative purposes.

Contact

Questions about this policy, and requests to access or correct your information, can be sent to: